Hunter College Libraries is seeking a detail-oriented, tech-savvy, and service-minded Library Administrative Coordinator to support the daily operations of our dynamic library system, including branch locations. This position will be located at the Leon & Toby Cooperman Library. Reporting directly to the Chief Librarian, this role is ideal for someone who enjoys helping others, thrives in both structured and fast-paced environments, and is eager to support a team through efficient administrative support and customer service.
Inclusive of the CUNY Title Overview, key responsibilities for the role include but are not limited to:
- Serve as the welcoming point of contact for visitors and staff
- Manage calendars, events and room bookings, including the Chief Librarian’s schedule and calendar
- Assist in the recruitment and onboarding of Library Department staff and faculty
- Handle confidential matters with professionalism and discretion
- Assist in coordinating and preparing evaluation materials for faculty promotion and tenure reviews.
- Process payroll, timesheets, and leave for library staff
- Maintain office supplies, printers, and mail systems
- Coordinate meetings, communications, and special projects
- Provide support on part-time budget and vendor inquiries and communication
- Keep office data, the library intranet and website information accurate and up to date, including maintaining statistics needed for reporting to Association of College and Research Libraries (ACRL) & Integrated Postsecondary Education Data System (IPEDS)
- Collaborate with other campus administrative offices and assist with general library needs
- Serve as departmental secretary as needed
QUALIFICATIONS
Bachelor’s Degree required.
Preferred Qualifications
- Ability to work collaboratively and professionally in a team setting with a diverse staff of all levels and communicate effectively with staff in other offices such as HR, Payroll, Registrar, Business, Hunter Foundation Office
- Experience with maintaining budget (including the creation of spreadsheets in Excel)
- High degree of professionalism and personal integrity to maintain confidentiality
- Detail oriented, self-directed, motivated, and proactive
- Strong analytical, evaluative, and research skills
- Experience with MS Word, MS Excel, MS Teams
- Experience with desktop publishing and marketing skills
CUNY TITLE OVERVIEW
- Supports projects, initiatives, and activities that impact an academic or administrative department.
- Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
- Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
- Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Email questions to colleen.major@hunter.cuny.edu